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Job Title: Facilities Manager
Posted By: David N. Youdovin
Reference ID: EM-19
Live In/Out: Live-Out
Industry: Domestic
Job Type: Full Time
Location: New York, NY US
Salary Offered: Dependent on Experience
Potential For Bonus: Yes
Benefits: Full non-contributory benefits package effective after 90 days, 2-3 weeks vacation
Experience Req: 5-10+

Private family seeks a professional Facilities Manager to oversee the day-to-day operations and maintenance of a 25,000 square foot townhouse. Effective communication, decision-making, and management skills are required as this role has many moving parts. Overseeing contractors and vendors for renovations, maintenance and all systems is a major part of this role. A working knowledge and understanding of how building systems work and interface with each other is very important as troubleshooting these systems before calling in vendors is a must. Additionally, training existing domestic staff to be able to work with the upgraded technologies in the house will be expected.

Caring not only for the control systems, but also fine furnishings, art, antiques, and wine collections is required so experience in high-end homes, boutique hotels or museums and galleries is necessary.

Responsibilities include but are not limited to:
• Managing, scheduling, overseeing, hiring, terminating and training domestic staff
• Creating and maintaining domestic budget; negotiating contracts and vendor rates
• Implementing new estate-wide systems including but not limited to, operating manuals, day-to-day punch lists, household supply lists, etc.
• Strong bookkeeping / accounting skills with the ability to formulate and adhere to budgets; negotiating vendor contracts
• Demonstrating a hands-on approach to home upkeep
• Maintaining residences for guest readiness at all times
• Managing all vendor and contract relationships and overseeing all deliveries and general maintenance of the residence
• Stocking procurement, minor grocery shopping, running errands, limited personal shopping for principals
• Running errands and carrying out special requests as needed
• Any and all additional Facilities Manager responsibilities as they arise and upon request

• Strong command of English language; superior communication skills, both written and verbal
• Excellent references required from both current and previous employers
• Minimum 5 – 7+ years related experience working at a managerial level in a domestic capacity
• Deep understanding of smart home systems including Savant and Lutron
• Knowledge of and experience with all residential building systems including
• Exceptional organizational skills and dedication to responsibilities; proactive with an above and beyond attitude; dedication to the service and success of the principals
• Adept in the use of smart home technology, specific use with Lutron a plus; expert in Mac operating systems
• Experience performing minor accounting related tasks; keeping track of finances, bills, receivables via accounting software
• Detail oriented with meticulous organization, task management and communication skills
• Self-motivated and able to work independently as well as collaboratively as part of a team
• Legally able to work for any employer in the United States
Keywords: Estate Manager, Facilities Manager
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